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UNIVERSITY OF ILORIN, ILORIN, NIGERIA

(DIRECTORATE OF HUMAN RESOURCES)

CALL CIRCULAR FOR 2015 PROMOTIONS EXERCISE FOR JUNIOR STAFF ON CONTISS 1-5

The Junior Staff Appointments and Promotions Committee meeting is expected to hold in the last week of September, 2015  for the consideration of recommendations for the 2015 Promotions from Heads of Departments/Units in respect of Staff on CONTISS 1 to 5.

To this end, submission of recommendations in respect of the above category of officers who are eligible for promotions are expected to be submitted in thirty-five (35) copies to reach this office not later than Monday, 14th September, 2015.

Staff aspiring for promotions are requested to please note the following guidelines for promotion as approved by Council for STRICT COMPLIANCE.

GUIDELINES ON JUNIOR STAFF PROMOTIONS EXERCISE – 2015

1.  Recommendations for promotion should only be made in respect of positions that are already established in the budget of the year that the promotion will take effect; in this respect, 2015.

2.   Recommendations on centrally deployed staff such as Drivers, Secretaries, Clerks, Executive staff etc. should be processed through and duly endorsed by the appropriate Head of the Staff’s deploying Department (e.g. Registry, Bursary or Works Department).

3.   Recommendations for promotions are expected to be made by Heads of Departments/Units in clear terms and using precise language.  Where a staff does not merit promotion, such should be clearly stated.  In addition, queries and warnings handled within a Department without due reference to the Directorate of Human Resources office will not be used to penalize the staff concerned.

4. (i) Employees recommended for promotion must possess the qualifications and experience required for the post in view.

(ii)  In line with the directive of Appointments and Promotions Committee, Junior Staff being recommended for year 2015 promotions will undergo written, oral and practical promotion examinations as the case may be.

(iii) Written, oral and practical examinations by the Faculty/Departmental Promotions Review Panel for technical and professional staff should include an External Expert in the relevant field and a representative of the Registrar from the Directorate of Human Resources.  The proposed dates for such examinations by the Faculty/Department will be arranged with the Directorate of Human Resources. The examinations for Executive, Clerical, Secretarial and Messengerial Cadres would be handled by the Registry Promotion Review Panel.

(iv) Notice of meetings of the Faculty/Department Promotions Panels at which the Directorate of Human Resources should be represented must reach the Deputy Registrar (DHR) before the date of such meetings for effective representation of the Registry.

5(i)      No recommendation for promotion shall be countenanced until after a staff has actually served for up to three years after the last appointment or promotion.

(ii)       Only confirmed officers shall be promoted. Therefore, recommendations in respect of unconfirmed officers shall not be countenanced.

(iii)      Only notional promotion may be considered or approved for a member of staff on study leave with or without pay.

(iv)  Where vacancies are limited, Heads of Departments/Units are requested to do the necessary ranking of their staff recommended for promotion to assist the Committee.

(v)  Candidates MUST state their CORRECT Grade Levels, Personnel File Numbers and INDICATE SURNAME IN UPPER CASE and UNDERLINED TO ASSIST THE PROCESSING OF RECOMMENDATIONS

EFFECTIVE DATE OF PROMOTION

Promotion shall take effect on the 1st day of October, of each year. 

DEADLINE FOR SUBMISSION OF RECOMMENDATIONS AND PROMOTION EXAMINATIONS

Please note Monday, 14th September, 2015 is the deadlines for submission of recommendations and promotion examination reports respectively.  Late submission would not be entertained.       

M. S. Adegoke

for: Registrar  

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